You will often see people include some type of quote or saying in their email signature. Information overload may cause the recipient to just ignore it, especially if they are in a rush. If you add too much, it may look cluttered. The goal is to provide data that adds the most value to your messages.ĭon’t overdo it. What You Shouldn’t Include in Your Outlook SignatureĪs you can see, the signature section will allow you to add an abundance of text or pictures, but there’s nothing wrong with keeping it simple. If your company culture is formal, make sure to use a professional-looking photo.
PhotoĪ photo of yourself is optional, but it is nice for people to see who they are communicating with. Social MediaĬonsider linking to any professional social media accounts such as LinkedIn or others that represent your business. It doesn’t hurt to have it there where someone can easily see it and access it. You may also include your email address even though it will already be in the message on the “From” section. Add your phone number, your business website, or any other methods you may have. Provide alternative ways for someone to get in contact with you. Certifications may come with a logo or symbol that can be added as well. You might also list any certifications that you or your company have. Check with your company first to see if they have specific things that they would like you to include. When adding company information, you may consider adding your company logo. If you don’t work for a company, you might put something like “Independent Contractor” or “Freelance Developer.” You may also leave this part out if you are not representing a company.
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If you work for a company, recipients need to know its name. This can be critical, especially for those who may not know you well or have not worked with you in the past.
Leave out any nicknames or shortened names unless you have a more casual work environment or clients. The following are items that will add the most value.
Signature in outlook full#
Your top priorities: include your full name followed by your job or position, then contact information. There are numerous ways to ensure your email signature looks professional.
Signature in outlook how to#
How to Make Your Outlook Signature Look Professional When you get to the signature section of the settings (step 4), click on the text window on the right side, then edit the text box to look the way you would like.
Signature in outlook update#
To update it, just follow the same steps that were used to create the new one. It’s also common to need to make changes when contact information changes, you receive a new job title, or you just want to brush it up a little. If you’re not happy with the way your new signature looks, no worries. The screenshots in this article are from the web version of Outlook. We’ll be doing this in the web version of Outlook, but it can also be done using nearly identical steps within the Outlook app.
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